3 Best Online Coaching and Mentoring Software Programs

Mentoring Software

Mentoring can be an effective way to encourage and empower your employees, often leading to greater satisfaction and performance in the workplace.

With today’s busy schedules, it’s hard to offer your teammates the face-to-face support and guidance they need from you to grow. This article reviews the top coaching and mentoring software programs that can augment your impact and improve their results!

What Is Mentoring Software?

Mentoring software can be used to streamline the time-consuming and repetitive processes involved in helping others develop.

The potential benefits of workplace mentoring are numerous, both for mentors and mentees. The guidance and support of an experienced mentor are often what employees need to develop critical professional skills, build their confidence, and contribute more effectively to organizational success.

But how can mentoring be effectively implemented in today’s busy organizations, where mentors typically have packed schedules and numerous employees to support?

Mentoring software be a hugely helpful addition to traditional in-person programs and even allow the whole mentoring partnership to be implemented online.

These specialized platforms give mentors a range of digital tools that can help with key tasks such as:

  • Developing mentoring plans or programs
  • Creating mentoring agreements and contracts
  • Providing online training and check-ins
  • Collecting results and measuring progress
  • Ensuring employees remain engaged throughout their program.

Ultimately, mentoring software can be used to streamline the time-consuming and repetitive processes involved in helping others develop.

By increasing efficiency and facilitating mentees’ progress between sessions, the right software allows mentors more time to focus on important tasks such as providing personalized support and guidance.

screenshot of a mentoring program with Quenza Pathway tools
Desgning a personalized mentoring program using Quenza’s Pathway Tools (pictured).

How To Create A Mentoring and Coaching Program

So how can you implement a mentoring program in your organization?

While there can be a lot of moving parts to consider – especially in larger companies – it’s entirely possible to establish and run a successful program with some advance planning.

If you’re in the planning stages of developing a new program for your organization, the experts at SHRM recommend the following five steps:[1]

  1. Develop requirements for participation in the program. Decide how employees or students can qualify for mentoring and who qualifies as an experienced, knowledgeable mentor. Are there specific time commitments involved from each party, or do they need specific credentials? Once you’ve clarified these criteria, you can create enrolment forms for your participants.
  2. Establish clear mentoring activities and guidelines. What will the terms and conditions of your mentoring partnership involve? Are there specific guidelines for how often protégés and mentors should interact or how they should communicate? Lay these out formally in a mentoring contract – you’ll find some good examples of common terms and conditions in our article on crafting a coaching agreement.
  3. Promote your mentoring program. Finding participants should be easy if your program is part of a broader organizational strategy. Publicizing your program with announcements, social media, or emails can go a long way to building interest and engagement with potential mentors and mentees.
  4. Pair mentors and protégés (optional). Unless you’re a solo mentor working with multiple mentees, you’ll need a way to match up protégés with professionals to ensure a good “fit” for their collaboration. A few example criteria that you can use in this respect include common professional specialties, schedules, and convenient locations.
  5. Monitor and evaluate your program. The easiest and most reliable way to gauge your program’s success is by collecting feedback from all parties involved throughout the implementation period. You’ll want to create feedback forms and share them regularly to understand how effective your program is; use the following guide to help you How To Create Feedback Forms: 3 Templates + Best Online Tool.

3 Best Online Programs For Your Business [2022]

If you’re considering implementing a mentoring program in your organization, we’ve reviewed some of the most useful software options for large, small, and mid-size businesses.



Quenza hexagonal Logo navy blue and whiteEffective mentoring partnerships are all about personalization. With Quenza, you can easily tailor every aspect of your mentoring program to suit your protégé’s needs and learning style. This white-label software offers easy-to-use tools for designing resources, planning programs, and even branding the worksheets and activities you share with mentees.


Among other things, Quenza’s toolkit include:

  • Private HIPAA-compliant instant messaging
  • Group coaching tools
  • Customizable exercises, worksheets, and activity templates
  • Client engagement features, e.g., notifications and reminders
  • Convenient file storage and sharing
  • Coaching note templates and tools
  • Support for organizational teams with multiple employees
Price$49+ monthly
Good ForIndividual Coaching, Team Coaching, Client Engagement, Online Coaching, Mentoring, Online Learning
More infoQuenza



Nudge Coach Logo whiteNudge Coach was designed to help coaches and mentors foster accountability and keep track of progress. If you’re planning to mentor groups or teams, the platform comes with some useful features such as leaderboards, competitions, and more.


Nudge Coach includes tools for:

  • Private instant messaging between mentors and mentees
  • Weekly, monthly, and daily action reminders
  • Group messaging
  • Goal tracking and progress monitoring
NameNudge Coach
Price$25+ monthly
Good ForTeam Coaching, Individual Coaching, Client Relationship Management
More infoNudge Coach App



CoachAccountable logo green black white smallCoachAccountable offers handy features for keeping on top of the admin work that mentoring can involve, plus specific tools for coaches who want to create and deliver bespoke mentoring programs. This web-only program supports group coaching and mentoring and comes with useful templates for making session notes.


Its features include:

  • Worksheet and activity design tools
  • Appointment scheduling and automatic reminders
  • Billing and invoicing functions
  • Program design tools
  • Group coaching
Price$20+ monthly
Good ForOnline Coaching, Group Coaching, Coaching Management, Client Interactions
More infoCoachAccountable

Advantages of Using a Platform

Although mentoring programs have very widely known advantages, they can often be hard to organize and implement. Specially-designed mentoring and coaching software like the options that we’ve reviewed can often make planning, delivery, and evaluating programs a lot easier.

The following are just a few of the reasons that more companies are choosing to use a mentoring platform:

  1. Programs are easier to scale: With the right software, mentors have a more efficient way to create reusable digital templates for worksheets, exercises, and other coaching tools. These can be personalized and shared with multiple mentees or groups, making the whole mentoring process much more efficient to administer.
  2. Improved accountability. Platforms such as Quenza and CoachAccountable can be used to keep track of mentee progress automatically. Protégés can view their upcoming and completed tasks simply by logging into the platform, making them more likely to take ownership of their own performance.
  3. Less administration: Mentoring programs can significantly reduce the amount of “back-end” work that is needed to keep a program running. Rather than managing spreadsheets and keeping track of email chains between multiple protégés, mentors can access everything they need from one convenient platform, which saves considerable time and money for the organization.
  4. More strategic mentoring: Software can simplify the planning process for mentors, giving them the freedom to focus on important details such as program content and how each employee’s development aligns with organizational goals. With tools such as Quenza Pathways, for example, mentors can adapt and refine their programs based on feedback and results, resulting in more effective and strategic interventions in the long run.

4 Tips for Youth Mentoring

Perhaps unsurprisingly, there’s a bit more to think about when you’re mentoring young adults. You may be playing a more supportive and guiding role rather than following a structured program, but here are some general tips that can help you establish a solid mentoring partnership and make a lasting positive impact on your protégé.[2]

  1. Focus on building trust. Trustworthiness and dependability are important qualities to have as a mentor, especially when working with younger mentees. Aligning on your expectations, setting clear goals, and sticking to your commitments are all ways to show your protégé that they can be comfortable with you and have confidence in your expertise.
  2. Listen actively. Good communication is essential in any mentoring relationship. As well as sharing knowledge and information, it’s important to be able to relate to your mentee and understand their perspective – active listening skills such as summarizing, paraphrasing, and attending to non-verbal cues can help you achieve these goals.
  3. Involve your mentee in planning activities. Give your protégé a say in what you do and they will be more likely to engage proactively with your program. Simple as that!
  4. Set realistic goals and expectations. You may need to be more patient and understanding when mentoring young adults, who may be less experienced with overcoming obstacles in the way of their success. It may take more time for your mentee to feel comfortable with you, so be prepared to give them space and let them lead the conversation.

Final Thoughts

Mentoring isn’t just great for performance – it can be extremely rewarding for both parties as well as your organization.

Hopefully, these tips and reviews have given you a solid base on which to build your mentoring program. Why not use your $1, 30-day Quenza trial to start putting it together?

Frequently Asked Questions

What are the benefits of using mentoring software for online coaching?

Mentoring software can help coaches streamline their coaching processes and improve communication with clients, leading to better client engagement and retention. It also allows for real-time tracking of client progress, facilitates scheduling and appointment setting, and provides a central location for storing and sharing coaching materials.

Is mentoring software suitable for all types of coaching niches?

Yes, mentoring software can be used in various coaching niches such as life coaching, business coaching, health coaching, and more. It can help coaches connect with clients and provide support regardless of their coaching specialty.

Is there a limit to the number of mentors and mentees that can be onboarded onto the mentoring software?

This can vary depending on the mentoring software platform, but many platforms do not have a limit on the number of mentors and mentees that can be onboarded onto the platform. However, it’s important to check with the mentoring software provider to ensure that the platform can support the organization’s mentoring program size and requirements.


About the author

Seph Fontane Pennock is a serial entrepreneur in the mental health space and one of the co-founders of Quenza. His mission is to solve the most important problems that practitioners are facing in the changing landscape of therapy and coaching now that the world is turning more and more digital.

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