20 Psychology Tools: Apps, Software, & Digital Solutions [2021]

Mood Tracker Apps

In an increasingly digital age, ever more work is being moved online. This has some pretty wonderful benefits: people can work from anywhere, it’s easier than ever to bring diverse minds together, and we can cut down on the monetary and environmental costs of long commutes.

However, it also raises new challenges, especially for more interaction-based work. It can be hard enough to get a therapy client to open up in person, let alone when you’re working with them from a distance. This article reviews 20 of the top psychology apps, tools, software, and platforms available that have been developed to solve these problems.

Before you read on, we recommend signing up for our $1 Quenza trial, for 30 days of unlimited access to our psychology app’s tools and features.

Designed by professional e-therapists, our all-in-one software will give you all the psychology tools you need to build and share unique mental healthcare solutions with your clients, helping you make a bigger positive impact on their wellbeing.

What Are Psychology Apps?

There are many resources available to aid psychologists, counselors, and therapists in serving their clients virtually, but they fall into a few main categories:

  • Comprehensive practice management solutions
  • Software solutions for working directly with clients
  • Technology solutions for your sessions
  • Helpful mental health apps

Some of these solutions are more comprehensive (the “do it all” platforms) while others are designed to meet a more specific need. To determine which solutions may meet your needs, you will first have to ask yourself a few questions:

  1. What are my biggest challenges when it comes to moving my services online or establishing a remote/blended care practice?
  2. What am I struggling to do virtually or remotely that was easy/easier in person?
  3. Where are the gaps in my practice? Where is there room for improvement?
  4. What is taking up more of my time than I would like?

Based on your answers to these questions, you can start to figure out what your current needs are and what types of tools you can use to meet those needs.

Psychology apps can include comprehensive practice management solutions, software solutions for working directly with clients, technology solutions for your sessions, and mental health apps.

Of course, some of the tools you may use to meet your practice’s needs won’t be digital at all—some tools and techniques are knowledge- and skill-based rather than obtained through a credit card.

But for those that are available for purchase, this piece provides a great overview. Read on to learn about some of the best resources out there for your digital practice.

Effective Practice Management: 8 Programs & Systems

These 8 practice management programs and systems offer a comprehensive package of features and functions to help you manage nearly every aspect of your practice.

Whether you need help with client communication, invoicing and billing, scheduling, note-taking, or all of the above, these solutions are a great place to start.

SolutionDetails
Simple Practice Psychology AppsSimple Practice offers:

  • HIPAA compliant video appointments, including screen-sharing
  • Secure client portal for communication
  • Scheduling (including free, customizable appointment reminders)
  • Intake and documentation functionality
  • Billing, credit card processing, and autopay
  • Insurance claim filing features (for both primary and secondary claims)
  • Complementary mobile app (iPhone and Android)
NameSimple Practice
Price$39 – $59/month
Good ForCoaching Management, Practice Management, Digital Health, Telehealth, Telepsychology, E-Mental Health
Websitehttps://simplepractice.com/
SolutionDetails
TherapyNotes Psychology AppsTherapy Notes includes features like:

  • Interactive calendars and integration with other calendars
  • Appointment scheduling and automated reminders
  • Billing, invoicing, and payment processing
  • Customizable client portal
  • Templates and customizable client notes
  • Can create and submit insurance claims
  • Secure videoconferencing
  • Secure messaging
NameTherapy Notes
Price$49 – $59/month
Good ForCoaching Management, Practice Management, Digital Health, Telehealth, Telepsychology, E-Mental Health, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors, Teletherapists, E-counselors, Online Coaches
Websitehttps://therapynotes.com/
SolutionDetails
Power Diary Psychology AppsPower Diary comes with capabilities such as:

  • Customizable appointment scheduling and management (individual, group, and personal)
  • SMS and email reminders
  • Secure, HIPAA compliant telehealth video calls
  • Online paperwork (intake forms, consent forms, etc.)
  • Client records management
  • Clinical notes
  • Online invoicing and payments
  • Integrated payments and invoices
NamePower Diary
Price$5 – $60/week
Good ForCoaching Management, Practice Management, Physical Therapists, Occupational Therapists, Speech Therapists, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors, Teletherapists, E-counselors, Online Coaches
Websitehttps://www.powerdiary.com/
SolutionDetails
Coaching Loft Psychology AppsA few of the tools that Coaching Loft gives you are:

  • Central dashboard
  • Goals and objective setting and tracking
  • Synchronized appointment scheduling with other calendars
  • Automated and editable session logging
  • Library of over 500 coaching questions
  • Coachee notepad and session notepad
  • A secure internal messaging system
  • Coach, session, and program rating and feedback system
  • Invoicing and billing
NameCoaching Loft
PriceFree – $95/month
Good ForCoaching Management, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors, Practice Management, Teletherapists, E-counselors, Online Coaches
Websitehttps://www.coachingloft.com/
SolutionDetails
BestNotes Psychology AppsThis solution includes tools for:

  • Built-in customer relationship management (including inquiries, referral sources, etc.)
  • EHR (customizable assessments, treatment plans, group notes, and note templates)
  • Outcome measure tracking
  • Patient portal with safe and secure information sharing
  • Patient calendar to track cancellations, no-shows, notes, and billing codes
  • HIPAA compliant telehealth
  • Medication management and e-prescribing
  • Human resources functionality (track employee files, emergency contacts, CEUs, employment applications, etc.)
  • No set-up fees
  • Unlimited data
NameBestNotes
Price$50/month and up
Good ForTherapy Notes, General Healthcare, Telepsychiatry, Physical Therapists, Occupational Therapists, Speech Therapists, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://bestnotes.com/
SolutionDetails
Kareo Psychology AppsThis solution helps you with tasks like:

  • Online appointments and reminders
  • Invoicing and billing
  • Payment processing
  • Insurance collections tracking
  • Billing analytics
  • Online patient intake process
  • Collection of resources to improve your practice
NameKareo
Price$80/month and up
Good ForE-Therapy, Telehealth, Private Practice Software, Customer Relationship Management, Physical Therapists, Occupational Therapists, Speech Therapists, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://www.kareo.com/mental-health/
SolutionDetails
TheraNest Psychology AppsTheraNest performs functions such as:

  • Appointment scheduling and reminders
  • Billing/billing, payment processing, statements
  • Practice management reports and statistics
  • Client portal for scheduling, payments, cancellations, etc.
  • E-prescribing functionality
  • EMR/EHR
  • Custom forms and assessments
  • Secure provider-client messaging
NameTheraNest
Price$39/month and up
Good ForPractice Management, Physical Therapists, Mental Health Coaches, Wellness Coaches, Counselors, Teletherapists, E-counselors, Online Coaches
Websitehttps://theranest.com/
SolutionDetails
TheraBill Psychology AppsTherabill can help with:

  • Electronic claims submission
  • Appointment scheduling (syncs with other calendars) and reminders
  • Billing, invoicing, and payment processing
  • Customizable documentation templates
  • Secure messaging and faxing
  • Custom and automated reports
NameTherabill
Price$149/month and up
Good ForPractice Management, Physical Therapists, Mental Health Coaches, Wellness Coaches, Counselors, Teletherapists, E-counselors, Online Coaches
Websitehttps://www.therabill.com/

However, since these solutions are intended to be a one-stop-shop for all your online practice needs, they also tend to be the priciest options.

If your budget is a little lower and you don’t need all the bells and whistles, check out the more focused products below.

Blended Care Solutions: 6 Helpful Software Systems

If you’re not sure you need all the features on the platforms offered above, you might find a blended care solution like those below to meet your needs.

They still provide many of the features you need, but fewer of the features you may not.

SoftwareDetails
10to8 Psychology Tools10 to 8 features include:

  • Customizable appointment page
  • Automatic reminders to reduce the no-show rate
  • Syncing with your online booking system
  • Integrations with other software solutions (e.g., WordPress, Weebly, Facebook, MailChimp)
  • Survey and feedback templates
  • HIPAA compliance
  • Native Zoom video and Microsoft Teams integrations
Name10 to 8
PriceFree and up
Good ForCoaching Management, Practice Management, Physical Therapists, Occupational Therapists, Speech Therapists, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://10to8.com/
SoftwareDetails
Vcita Psychology ToolsvCita features include:

  • Private client portal
  • Customizable appointments page
  • Automated SMS reminders
  • Invoicing and payment processing
  • Billing reminders
  • Campaign functionality (e.g., interactive widgets, promotions, coupons)
  • Integrations with other platforms (e.g., Square, Google, Zoom, Stripe, PayPal, Zapier, QuickBooks, and more)
NamevCita
Price$12/month and up
Good ForCoaching Management, Practice Management, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://vcita.com/
SoftwareDetails
YellowSchedule Psychology ToolsFeatures include:

  • Online scheduling and appointment booking
  • Automated appointment reminders
  • Customer relationship management and notes
  • HIPAA compliant video appointments
  • Secure online payments
  • Mobile app (on App Store, Google Play, and Windows Phone)
NameYellowSchedule
Price$29.95/month and up
Good ForAppointment Scheduling, Payment Processing, Customer Relationship Management, Coaching Management, Practice Management, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://yellowschedule.com/
SoftwareDetails
TherapyAppointment Psychology ToolsFeatures include:

  • HIPAA compliance
  • Client billing and invoicing
  • Payment processing
  • Insurance claims
  • Charting through EMR (pre-formatted or custom charting templates)
  • Appointment scheduling
  • Automatic reminders via phone, email, or text
  • Patient portal
  • Reporting and metrics
NameTherapy Appointment
Price$10/month and up
Good ForCoaching Management, Practice Management, Physical Therapists, Occupational Therapists, Speech Therapists, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://www.therapyappointment.com/
SoftwareDetails
IntakeQ Psychology ToolsFeatures include:

  • Intake experience management
  • HIPAA compliance
  • E-signature support
  • Integrates into your website
  • Custom branding
  • Create your own forms and templates
  • Flexible question formats
  • Mobile-friendly
  • Secure messaging portal
  • Online booking
  • Customizable appointment reminders
NameIntakeQ
Price$49.90 – $59.90/month
Good ForCoaching Management, Practice Management, Therapists, Psychiatrists, Counselors, Mental Health Coaches
Websitehttps://intakeq.com/
SoftwareDetails
FullSlate Psychology ToolsFeatures include:

  • Online scheduling system (with calendar syncing)
  • Email and text message reminders
  • Class or group scheduling and recurring scheduling available
  • Credit card payment processing
  • Customer care management (including appointment history and email correspondence)
  • Client reviews and feedback
  • Fully optimized for cell phones and tablets
NameFull Slate
Price$29.95/month and up
Good ForCoaching Management, Practice Management, Physical Therapists, Occupational Therapists, Speech Therapists, Mental Health Coaches, Wellness Coaches, Business Coaches, Counselors
Websitehttps://www.fullslate.com/

Using Technology for Your Session Notes: 3 Suggestions

If the “do it all” options are more comprehensive than you need, check out the less expensive options below.

These three options can help you take notes and conduct sessions more effectively.

SolutionDetails
ICANotes Psychology ToolsICANotes’ features include:

  • Session note-taking
  • Appointment scheduling and reminders
  • Electronic document management system
  • Patient portal
  • Secure patient messaging and internal communications
  • HIPAA compliance
  • Electronic billing and claims submission
NameICANotes
Price$6/month and up
Good ForGeneral Healthcare, Telepsychiatry, Teletherapy, EMR, Billing and Invoicing, Reporting
Websitehttps://icanotes.com/
SolutionDetails
PracticeofTherapy Psychology ToolsFeatures:

  • Based on Google G-suite tools (e.g., Google Forms, Google Docs)
  • Fully customizable
  • Unlimited use with purchase
  • Integrates with any practice management software that allows copying and pasting
NameThe Practice of Therapy
Price$49 – $145 (one-time fee)
Good ForTherapists, Psychiatrists, Counselors, Telepsychiatry, Teletherapy, EMR/EHR
Websitehttps://practiceoftherapy.com/session-note-helper/
SolutionDetails
Mimo Psychology ToolsMimo features include:

  • Notes can be shared over email, and copied and pasted into any EMR/EHR system
  • Customizable templates
  • Import previous session notes
  • Prints easily
  • FreeStyle not format
  • HIPAA compliant encryption
  • Can export to PDF
NameMimo Note
Price$5 – $20/month
Good ForTherapists, Psychiatrists, Counselors, Telepsychiatry, Teletherapy, EMR/EHR
Websitehttps://www.mimonote.com/home

3 Useful Apps for Psychologists

If a helpful psychology app is what you’re looking for, start with the 3 options below.

They won’t necessarily meet every need your practice has on their own, but each of them can be an excellent supplementary tool.

AppDetails
Quenza Apps for PsychologistsQuenza functions include:

  • Drag-and-drop menu of pre-made and customizable activities (including education, exercises, intake forms, reflection prompts, and more)
  • Real-time client progress monitoring and results
  • Assessments, surveys, scales, and other measurement tools
  • Post-session feedback and evaluation
  • Ability to share multimedia resources (e.g., quotes, videos, PDFs)
  • Cross-platform solution with a supplementary client app
NameQuenza
Price$1/month and up
Good ForTreatment Planning, Care Management Software, E-Psychology, E-Therapy, Online Coaching, Therapists, Psychiatrists, Counselors, Telepsychiatry, Teletherapy
Websitehttps://quenza.com/
AppDetails
DoTimely Apps for PsychologistsDoTimely’s functionality includes:

  • Appointment scheduling (including recurring appointments)
  • Custom client pricing (including discounts)
  • Packages and subscriptions (including tracking, reminding, and auto-renewing)
  • Invoicing and payments
  • Staff payroll
  • Integration with other popular tools (like Quickbooks)
  • In-app messaging
NameDoTimely
PriceFree to $15/month and up
Good ForTherapists, Psychiatrists, Counselors, Telepsychiatry, Teletherapy, Appointment Scheduling, Payment Processing, Customer Relationship Management, Online Coaching
Websitehttps://dotimely.com/
AppDetails
InSession Apps for PsychologistsWith InSession, practitioners get:

  • A secure, HIPAA compliant texting app
  • iOS, Android, and web
  • Unlimited client chats
  • End-to-end message encryption
  • Messages auto-delete
NameInSession Therapist Texting App
Price$199/year
Good ForCoaches, Therapists, Counselors, Psychologists, Marriage and Family Therapists, Social Workers, Clinical Counselors
Websitehttps://insession.io/practice-management-tools/#texting

Final Thoughts

This piece outlines some of the best digital options for your remote or blended care practice. There are tons of tools available that didn’t make the list, so make sure to do your own research into which resources are best for your practice’s unique needs.

Whatever challenge you’re having, you can be sure that other practitioners and care providers are probably facing them too—and that means there is either a tool available or one in development!

We hope you enjoyed reading our reviews. To share your own mental healthcare solutions through a psychology app, don’t forget to start your $1, 30-day trial of Quenza’s psychology tools.

Quenza is a complete blended care software for e-psychologists, therapists, counselors, and coaches, which will give you all the features you need to deliver online therapy professionally and help others with your own unique solutions.

About the author

Courtney is currently working as a healthcare workforce researcher for the state of California and a regular contributor to the Quenza blog. She has a passion for taking research findings and translating them into concise, actionable packages of information that anyone can understand and implement.

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