Remote Coaching 101: Best Apps, Platforms & Software Reviews

Coaching has become a popular choice in recent years. As more and more people have realized the benefits of working with a coach, the industry has exploded. As with any industry explosion, the rapid growth necessitates new tools and techniques for managing the boom.

As our world becomes increasingly digital, coaching has had to follow suit. In fact, coaches may have been one of the earliest adopters of a completely remote format, as the work is well-suited to online engagement.

What Is Remote Coaching?

Remote coaching is coaching, simply put. At its core, it is the same practice as it has always been—the mutual striving towards the client’s goals with the help, guidance, and support of the coach. Remote coaching simply takes the traditional coaching relationship to an online format rather than playing out in person.

Remote coaching can take place through phone calls, emails, texts, messaging services, shared online documents, video chats, and just about any other medium you can think of. Anywhere that two people can communicate, coaching can happen.

A Look at Remote Life Coaching

Remote coaching simply takes the traditional coaching relationship to an online format rather than playing out in person.

Although virtually all forms of coaching can take place via remote means, life coaching is perhaps one of the easiest types of coaching that can be moved online. It’s rare that life coaches and their clients need to share physical space in order to engage in the coaching process.

When you take your coaching from in-person to online, you are probably already aware of the benefits; you can work from anywhere that has an internet connection, you can reach a much broader audience, and you can use innovative new online techniques and tools.

Video coaching, which involves sharing instructional or interactive content, is just one popular example:

Setting life coaching goals in Quenza screenshot
Embedding videos into homework and exercises can add an interactive element to coaching journeys. (Pictured: Quenza)

We’ve used life coaching software Quenza to share a goal-setting video here, but videos are also ideal for outlining life coaching concepts like self-awareness, reflection, and reinforcing positive change.

Remote life coaching might also take advantage of technology to engage the client with customized digital worksheets, or immersive activities like guided meditations on mp3.

Despite all the possibilities of modern tools and techniques, however, you also need to also be aware of the new challenges. According to successful coach Jacob Aldridge, remote life coaching is totally doable, but you need to remember that:

  • It’s more difficult to “hold the energy” with your clients; it will take some practice to do this remotely.
  • Face-to-face interaction is a must, which can be accomplished via regular video chats.[1]

How Does It Work for Health Coaching?

Health coaching is another profession that can easily be done online. It may be a little more challenging for exercise and fitness-focused coaches, but it’s certainly not impossible.

Regarding how the process is different when you go online, health and wellness coach Candy Corley notes the following:

  • You no longer get to control the setting in which you meet, but you can ask clients to find a comfortable space for your remote meeting.
  • You will also need to encourage your clients to prioritize privacy when they meet with you via phone or video chat.
  • You’ll have to identify some boundaries, like no video chats while driving!
  • Community is important, so try to find ways to keep in touch with coworkers or other people in your profession.
  • Tracking apps can be helpful in keeping clients engaged.[2]

Regarding the last point, tracking apps can be really helpful in building motivation. Where software enables coaches to monitor progress between appointments, it provides plenty of opportunities for them to better support their clients.

With updates on a clients’ results, health coaches can easily modify a coachee’s fitness or nutrition plan – or give them the motivation they need to overcome obstacles.

Remote health coaching activity example in Quenza
Quenza’s real-time results tracking and custom Activity tools help remote life coaches deliver feedback on individual clients’ progress.

After using Quenza’s real-time results tracker to evaluate his client’s progress, our coach above has sent a personalized video to help him stay on track during the winter.

And luckily, there are many other online tools, apps, and platforms available that health coaches can use to share information with their clients, check in and monitor progress, and meet “face to face.”

Click here for our recent review of the best health coaching apps and software.

Top 6 Remote Coaching Apps

If you’re looking for an app to help you take your coaching remote, or to take your remote coaching to the next level, these five apps are a good place to start looking:



Coach catalyst logo green and white
  • Program library with tons of content (and it’s editable!)
  • Keeps all of your client communication in one place
  • Includes real-time messaging, both individual and bulk
  • You can customize and brand your content so you’re recognizable to your clients
  • New onboarding program offered, along with Q&A sessions, webinars, and online coaching summit events
  • Tools to track client compliance, metrics, and progress
NameCoach Catalyst
Price$39+ monthly
Good ForRemote Life Coaching, Business Coaching, Client Communication
More infoCoachCatalyst



Satori logo purple
  • Allows you to manage all of your customers in one place with client profiles
  • Includes the ability to invoice and accept payments
  • Easy scheduling and calendar integration
  • Includes sales and marketing tools to help you grow your business
  • Ability to create your own unique coaching program with bundling, branded content, and easy enrollment
Price$33+ monthly
Good ForRemote Life Coaching, Wellness Coaching, Remote Health Coaching, Calendar Management, Payment Processing
More infoSatori



Quenza blue logo
  • Ideal for online coaches in a wide range of specialties
  • Features video, mp3, PDF, and multimedia uploads for demonstrations, walkthroughs, private messages
  • Easy-to-design custom worksheets and exercises for individualized client coaching
  • Real-time reporting and progress tracking to evaluate through the app
  • HIPAA-compliant for secure data sharing and storage
  • Includes Pathways for creating and automatically sharing coaching sequences
Price$1+ monthly
Good ForIntrinsic Coaching, Video Coaching, Remote Life Coaching, Remote Health Coaching, Executive Coaching, Mental Health Coaching
More infoQuenza



NudgeCoach logo black and white
  • Dashboard for easy client management
  • Individual client compliance and progress tracking
  • Secure, private messaging
  • Customizable programs so you can make it yours
  • You can create social groups and challenges for your clients
NameNudge Coach App
PriceFree+ monthly
Good ForFitness Coaching, Nutrition Planning, Wellness Coaching, Solo Coaches, Coaching Teams
More infoNudge Coach



MasterCoach logo blue
  • Organized into a three-step system of Discovery, Development, and Dedication
  • Includes tools for strengths assessment and a library of over 300 coaching questions
  • Features include a notepad for communication and notetaking with clients, complete with the ability to create and manage tags
  • Easy to use chronological dashboard with real-time updates
NameMasterCoach App
Price$3.99+ monthly
Good ForSolo Coaches, Coaching Teams, Documentation
More infoMasterCoach App



delenta logo small orange blue white
  • Includes appointment scheduling, billing, and reporting tools for coaching management
  • Supports course creation and sharing
  • Easy-to-use coach landing page builder
  • Create coaching notes, assign tasks, and get automatic reminders about upcoming appointments
Price$19+ monthly/user
Good ForLife Coaching, Mentoring
More infoDelenta

8 Useful Platform & Software Solutions

Aside from the five apps listed above, there are other useful remote coaching software and platform options. They may not be as simple and straightforward as an app, but they can be just as easy to use!

Here are some of the best options:


Details logo small
  • All-in-one platform
  • Client progress tracking
  • Scheduling and invoicing functionality
  • Convenient dashboard showing upcoming appointments, invoices, etc.
  • Offers client portals so they can log in, view and download resources, schedule sessions, etc.
  • Customizable program templates
  • Custom notifications and reminders
  • Multiple ways to connect and share information, including session notes, chat, and videoconferencing
PriceFree+ monthly
Good ForSolo Coaches, Coaching Teams, Remote Life Coaching, Organizational Coaching, Remote Health Coaching, Marketing



koachee logo blue and orange
  • One-on-one online coaching sessions
  • In-app, real-time messaging
  • Secure payment gateways
  • Integrations with PayPal, Strip, Calendly, and Zoom
  • In-app tools to market your services
  • Includes a feed where you can post updates about your business and connect directly with potential clients
  • Session scheduling with multiple virtual tools for connecting
PriceFree+ monthly
Good ForRemote Life Coaching, Remote Health Coaching, Marketing, Payment Processing, Calendar Management
More infoKoachee



truecoach logo for remote health coaching
  • Great choice for health, wellness, and fitness coaches
  • Compliance and accountability tracking to help you manage programs and clients
  • Ability to upload videos you create and brand yourself
  • In-platform, real-time messaging
  • Custom metrics and goals
  • Reminder emails for clients
  • Nutrition tracking feature
  • Ability to customize your logo and color scheme
NameTrue Coach
Price$19+ monthly
Good ForPhysical Therapy, Fitness Software, Nutrition Software, Video Coaching, Remote Health Coaching
More infoTrueCoach



light blue vcita logo
  • Online scheduling via your website, Facebook, or directly from Google search
  • Automated reminders
  • Client cards (i.e., client profiles) with a picture, contact info, tags, and any other notes you’d like to add
  • Invoicing and payment functionality (including friendly payment reminders)
  • Ability to design campaigns with interactive widgets, promotions, and coupons
Price$12+ monthly
Good ForCRM, Calendar Management, Payment Processing, Marketing
More infoVCita
grey and blue coaching cloud logo
  • Facilitates one-on-one sessions with clients
  • Scheduling and calendar integration
  • “Vision wall” to track progress
  • Includes a real-time messaging feature
  • Includes a coaching journal to share insights and check in with clients
Price$99+ monthly
Good ForSolo Coaches, Coaching Teams, Remote Life Coaching
More infoCoachingCloud



black and red coaching loft app logo
  • Goal setting and tracking features
  • Appointment scheduling system that integrates with your Google calendar
  • Facilitates one-on-one sessions with clients
  • Includes a secure internal messaging system to communicate with your clients
  • Includes a library of over 500 coaching-related questions
NameCoaching Loft
PriceFree+ monthly
Good ForSolo Coaches, Coaching Teams, Remote Life Coaching, Calendar Management
More infoCoaching Loft



blue and white coaches console logo
  • Client management system with the ability to share forms and agreements
  • Includes the ability to schedule appointments and sync with multiple kinds of calendars
  • Invoicing, billing, and payment tracking features
  • Makes marketing easier with custom-branded emails, broadcasts, and newsletters
NameThe Coaches Console
Price$147+ monthly
Good ForSolo Coaches, Coaching Teams, Remote Life Coaching, Marketing, CRM, Calendar Management
More infoThe Coaches Console



coachvantage brown and white logo
  • Client profiles and dashboards
  • Easy online booking, integrated with Zoom
  • Ability to create your own customized coaching program
  • Includes invoicing and payment functionality (including PayPal and Stripe)
  • No commissions on sales
  • Allows you to upload documents to share with your clients
  • Automatic session time tracking and logging
Price$29+ monthly
Good ForSolo Coaches, Coaching Teams, Remote Life Coaching, Payment Processing, Online Booking
More infoCoachVantage

5 Tips for Your Remote Coaching Practice

Aside from the helpful tools and techniques we already covered, there are a few parting tips to keep in mind if you want to build and maintain a successful remote coaching practice:

  1. Set your schedule in advance. It can be easy to fall into the habit of scheduling and working with clients whenever the need arises; it’s great to be available, but being too available can lead to burnout. Set your schedule and make sure your clients know your availability.
  2. Set expectations around communication. On a related note, make sure your clients know how to reach you, and how you can be expected to respond. Decide on which mediums you will use to communicate with clients (e.g., coaching app, email, phone, video chat) and stick to them to keep everything easier to track.
  3. Use a client billing tool. Whether you use an app or platform for any other component of your coaching, make sure you use one for invoicing and billing. It’s tough to keep track of it all yourself, especially when you’re working with several clients at a time. Leave the heavy lifting to the pros, so you can focus on what you do best.
  4. Make a dedicated working space. You may not feel like you need to create dedicated space for your work—after all, that’s the joy of working remotely, right? You can work anywhere! While this is true, many remote workers find it difficult to switch “modes” for work if they don’t have a dedicated space. Even if it’s only a small corner of your dinner table, for now, carve out some space for yourself to work.
  5. Make time for face-to-face interaction. Even if you tend towards making phone calls instead of engaging in video chats for regular communication, make time for some video conferencing at least once in a while. It will help you stay connected with your clients in a way that voice or text alone will not.

Final Thoughts

Remote coaching is a big industry, and it’s only getting bigger. As it grows, there are new tools being designed and implemented all the time.

If you choose the remote coaching route, make sure you keep reading and stay up to date on the new trends and ideas driving the industry here in our blog.

We hope you enjoyed reading this article. To turn what you’ve learned into maximum goal achievement for your clients, don’t forget to start your $1 month of Quenza today.

Frequently Asked Questions

How do I become an online coach?

To become an online coach, you’ll need to develop a coaching niche, such as business coaching or life coaching; build a website or online presence, and market your services effectively. It’s also important to gain experience and credentials in coaching through training programs, certifications, or mentorship. As you build your coaching practice, you’ll need to learn how to leverage technology to create a seamless coaching experience for your clients.

What is the biggest advantage of remote coaching?

The most significant advantage of remote coaching is the ability to reach clients from all over the world. This means that you can expand your client base beyond your local area and reach individuals who may not have access to coaching otherwise. Remote coaching also allows for greater flexibility, as you can work from anywhere with an internet connection and tailor your coaching sessions to your clients’ schedules.

What strategies can coaches use to build rapport and establish trust with their clients during remote coaching sessions?

To build rapport and establish trust with clients during remote coaching sessions, coaches can use several strategies, including active listening, demonstrating empathy, and maintaining a positive attitude. Coaches should also aim to create a comfortable and supportive environment, ensure that communication is clear and consistent, and respect the client’s boundaries and preferences. It is also important for coaches to be flexible and adaptable in their approach, as remote coaching may require different techniques than in-person coaching.

How can coaches ensure that their clients are staying engaged and motivated during remote coaching, especially when they are not in the same physical location?

To ensure that clients are staying engaged and motivated during remote coaching, coaches can use several strategies, including setting clear goals and expectations, providing regular feedback and encouragement, and using interactive tools and technologies to keep clients engaged. Coaches can also help clients stay accountable by establishing a regular schedule of coaching sessions and setting deadlines for completing tasks and achieving goals. Additionally, coaches can encourage clients to reflect on their progress and celebrate their successes, which can help to maintain their motivation and commitment to the coaching process.


About the author

Courtney is currently working as a healthcare workforce researcher for the state of California and is a regular contributor to the Quenza blog. She has a passion for taking research findings and translating them into concise, actionable packages of information that anyone can understand and implement.


  1. J Janyd

    Blended learning can take elements from both the synchronous and asynchronous models and mix them together to create a custom solution. Because of its flexibility, a blended solution may be the best way to approach more complex remote training requirements. For example, it could incorporate an eLearning module and a virtual classroom session all scheduled through an LMS.

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