The Ultimate Productivity Coaching Guide For Practitioners

Productivity coaching

For many, one of the most challenging aspects of everyday life is time management. We’re busy people, juggling multiple priorities and needs, which makes it easy to lose our focus and let important things fall through the cracks.

This happens to everyone now and then, but if it’s a sustained or particularly painful problem for a person, they might consider giving productivity coaching a try.

If your goal is to help your clients maximize their productivity, you’ll love our $1 Quenza trial, for a month of full access to all the specialized coaching tools you’ll need. Quenza will help you optimize your professional impact as a coach, and give you all you need to guide, support, and motivate those you help for maximum goal achievement.

What is Productivity Coaching?

Productivity coaching is intended to help people learn how to manage their time better. Like other types of coaching, it is grounded in the working relationship between coach and client.

According to Mark Pettit from Lucemi Consulting, productivity coaching is “the process of working together to help you manage your time more effectively so you can be more productive and achieve your goals quicker.”[1]

There are many things that a productivity coach might help a client do, including:[2]

  • Ending procrastination
  • Determining their weekly and daily priorities
  • Clarifying where they should focus their time and energy each day
  • Organizing their thoughts and ideas
  • Replacing feelings of confusion with clarity and focus
  • Feeling in control of their time
  • Stop getting overwhelmed
  • Clarifying their short- and long-term goals
  • Adopting the habits of their best self
  • Tracking progress towards their goals
  • Finding more time to do the projects and activities they want to do
  • Taking more action
  • Discovering strategies and techniques to help achieve their priorities

Essentially, a productivity coach is there to help a client figure out how best to work with themselves to manage their time and meet their goals.

How To Perform Coaching for Productivity

Essentially, a productivity coach is there to help a client figure out how best to work with themselves to manage their time and meet their goals.

If you want to become a productivity coach or expand your current repertoire to include coaching for productivity, you have options.

There are many different ways to coach for productivity, just like there are many different ways to perform any kind of coaching!

The right method for you will depend on your coaching style and preferences, as well as your clients’ needs and challenges.

Among other decisions, you’ll need to determine the following about your coaching program:

  • The delivery method (in-person, online, or hybrid)
  • The communication methods (e.g., email, phone calls, video chats)
  • The format (sessions, homework, etc.)
  • The timeline (how long the coaching relationship will last)

There are no right answers about each of these aspects of a coaching program, only a right answer for you and your practice.

12 Tips for Your Productivity Coaching Program

Although it’s up to you to determine the right method or format of coaching for your practice, there are some solid tips that can help you put together the best possible productivity coaching program you can offer.

First, the basics of being a good productivity coach:

    1. Start with a client assessment to get to know them and their thought processes, strengths, weaknesses, etc.
    2. Build a good working relationship with well-planned sessions to increase your clients’ trust and confidence in you.
    3. Ask the right questions: ones that are short and to the point.
    4. Give constructive and clear feedback, identifying areas where your clients are improving and areas that may need attention.
    5. Motivate your clients to think outside the box and find alternative solutions to their problems.[3]

These five basic tips are helpful for people building a coaching practice of any kind, and keeping them in mind will ensure that your practice is effective and client-focused.

For some more productivity-specific ideas, consider these 7 tips from Coaching for Leaders:[4]

  1. Take the time to understand how your clients are currently operating; ask lots of questions.
  2. Determine the client’s obstacles to being as productive as they’d like.
  3. Have your clients narrow down to 3 to 5 weekly priorities in order to stay realistic and on track.
  4. Encourage clients to use a central calendar.
  5. Discourage clients from micromanaging all of their time, as this will reduce their adaptability and responsiveness to others.
  6. Suggest that clients schedule time for email, and turn off all the alerts, icons, and badges that interrupt them and take them off task.
  7. Direct clients to use a realistic task list every day.

Although these tips can help guide you in your development of a productivity coaching program, perhaps the most important tip is to find the right tools to help you deliver your program to your clients.

Best Online Software for Productivity Coaches

It’s probably not as exciting as digging into the how, the why, and the finer points of coaching for productivity, but it can be equally as important: choosing reliable and effective coaching software.

Quenza Productivity Coaching
Professional coaching, like Quenza, gives you a suite of tools that can help you build, manage, and grow your productivity coaching practice.

As a coach, there are a lot of challenges or problems you can solve with the right software. You can use software to help you with many aspects of coaching, including:

  • Administration (client intake, coaching contracts, documentation, etc.)
  • Invoicing and billing
  • Appointment scheduling
  • Record management
  • Client communication
  • Outreach and marketing

Fortunately, there are tons of tools available to help you with these tasks. You may want to pick one platform that does it all, or use different software coaching management software to fill different needs. The right choice is whatever will work best for you and your practice.

However, there is one software that offers a suite of unique tools to meet a different sort of need: helping you actually administer your coaching program.

Quenza is designed to do exactly that.

9 Digital Tools Included in Quenza

With Quenza, you can not only develop your own customized approach to coaching in a way that is convenient and easy to interact with, but you can also deliver it to your clients with a user-friendly interface.

Quenza Chat Productivity Coaching
With Quenza Chat (pictured), you can stay in touch with individual clients or coach up to 50 participants at once with your productivity programs.

Here are some of the tools included in your Quenza subscription:

  1. The Activity Builder: this valuable tool allows you to create your own coaching resources—including assessments, worksheets, forms, quizzes, and exercises—in an easy-to-use drag-and-drop environment; add text, multiple-choice questions, open-ended questions, date selections, and even file uploads to collect and share the right information.
  2. The Pathway Builder: once you have all your assessments and Activities ready to go, you can add and organize them into Pathways; these Pathways are sequenced steps that can be engaged to deliver your coaching program automatically to clients. You can sequence materials however you’d like, and even set up custom intervals between steps.
  3. The Chat feature: you can use the chat function to quickly and easily communicate with your clients between sessions, keeping all your conversation in one place.
  4. The Client App: your clients are busy people, and they need on-the-go solutions; have them download the client app to their phone, and they’ll never be far from your content and communications, and they’ll even get reminders and push notifications to help them stay engaged and on track.
  5. The Expansion Library: you get access to our library of expert-created and science-backed Activities, which you can add to your Pathways as they are or customize according to your clients’ needs.
  6. The Community: with your subscription, you become part of the greater Quenza user community; forums allow you to interact with other users, share ideas and knowledge, and get support.
  7. The Client Notes feature: you can take notes and store them safely and securely in Quenza’s notes tab of the client profile, keeping your notes automatically organized; you can choose whether to share these notes with each client or keep them private.
  8. The Group Coaching feature: if you’re working with teams instead of individual clients, Quenza’s group coaching feature has you covered: you can send Activities and Pathways simultaneously to multiple clients on the same team.
  9. The Dashboard: your home at Quenza, where you can monitor client compliance and stay up to date on program progress.

As a productivity coach, you know the immense value of a tool that helps you stay organized and on track.

The beauty of Quenza is that not only will it help you stay organized and on track, but it will also help your clients do the same.

Final Thoughts

Things change quickly in the coaching world, and you need to stay on top of new ideas and technologies if you want to maintain your ability to help your clients. Come back often to see what’s new in coaching solutions.

Happy coaching!

We hope you enjoyed reading this article. To apply your new coaching insights today, don’t forget to unlock your $1 30-day trial of Quenza, our professional online coaching software.

Quenza is designed for professional coaches who want to share engaging, powerful client journeys, and will equip you with all the tools you need to deliver seamless, personalized coaching solutions that maximize your clients’ results.


About the author

Courtney is currently working as a healthcare workforce researcher for the state of California and is a regular contributor to the Quenza blog. She has a passion for taking research findings and translating them into concise, actionable packages of information that anyone can understand and implement.

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