Best App For Coaching: How To Step Up Your Online Care

Financial Coaching

As coaches, we believe in human potential. We believe that our clients can grow and morph into greater heights.

But do you believe the same about you? Do you believe that you can step up your coaching game and have a greater impact on the world?

A key component of growing the coaching practice is to improve your coaching skills by coaching more clients and keeping up with the latest developments in the coaching industry.

Additionally, setting up online care and upgrading your online game will geographically expand your client base, and your time will be freed up through the automation of admin tasks.

How To Do Online Coaching: A Guide

Overhauling your practice and setting up your online care can be daunting amid all the other tasks that are on your plate now.

This guide can help you break down the task of going online and pick the coaching app that works the best for you.

  1. Client requirements for coaching: Everything starts with the client. Consider the requirements of your client demographic for an app. Are they tech-savvy? Would they like a tool on the go? What are their pain points?
  2. Long-term goals for your coaching practice: Now that you have an idea about your clients, let’s think about what you envision for your practice. Do you want to get into new client segments? How big do you want your practice to be in five years?
  3. Requirements for a coaching tool: Based on your goals and your client requirements, evaluate what type of coaching tool you need. What features will help your clients the most? What types of functionalities are key to helping you with your repetitive tasks?
  4. Research trusted sources: Do some Googling and read guides like this. However, it’s important not to go down the research rabbit hole. So, pick a few trusted sources, and you may even talk to your peer coaches about the tools they use.
  5. Short-list 3–5 coaching apps: Based on the information you gathered, pick the top 3–5 coaching apps that appeal to you the most. Besides client needs, factors to consider are user-friendliness of the interface, flexibility to add clients, and availability of support.
  6. Pick the winning coaching app: Watch demos of the apps on your list to get a better idea. You can also meet with the vendor if you have questions and use a trial version of the app to get a hands-on feel.
  7. Implement the chosen coaching app: Once you’ve picked your coaching app, it’s time to make the purchase and get enrolled in the system.
  8. Migrate existing clients: After you set up your practice on the coaching app, it’s time to migrate your client data and profiles to the new app.
  9. Train existing clients: Clients will also need to be trained on the new app. You may be able to point them to training videos and tutorials on the vendor site to make it easier on you.
  10. Tweaking the tool: Coaching tools evolve frequently, and so do our client requirements. It’s best to keep tweaking how you use the tool to get the most out of it. As a coach, you know the value of periodic reviews for clients, and you can do the same for your coaching app bi-annually or annually.

5 Benefits of Using A Coaching App

Using a coaching app can benefit both the client and the coach.

  1. More accountability for clients – Knowing that a tool or coach monitors progress can keep clients more accountable to their goals.
  2. Improved engagement of clients through accessibility – Clients are always on the run, and the only thing that’s a constant is their mobile phone. A coaching app lets you be present with them just when they need that extra push.
  3. Better value for money for clients – With improved accountability and engagement, clients will get more out of their coaching.
  4. More satisfaction from client transformations – When clients make breakthroughs and achieve their goals, you are going to feel more satisfied with the impact you’re having on clients.
  5. Less time spent on admin tasks – You didn’t become a coach to create contracts, send emails, and bury yourself under a pile of paperwork. Need I say more?

What is the Best App For Coaching?

Quenza Health Coach AppAs coaches, our top priority is providing value to our clients and helping them live the life they want to live. Client engagement and accountability are key here. Quenza is hyper-focused on the value you can bring to your clients while lessening your administrative burden. 
Main featuresActivity builder
Automated pathways
Science-backed activities
Community support
Progress tracker
Online communication
Mobile app
DrawbacksAlthough a relatively new platform, some great features are constantly being added.
PriceStarts at $49/month
Free Trial30-day trial for only $1
Nudge Coach
Nudge CoachNudge Coach takes customization to a whole new level. Such a level of customization is attractive because each client is different, and we need to have the flexibility of customizing coaching engagements. Your practice also gets a more professional feel with customization, especially if you work with corporate clients.
Main featuresClient-facing habit tracker
Engagement tools
Automated sequences
Cards for reminders and motivation
Monthly challenges
Integration with Zoom
DrawbacksDoes not include payments or scheduling.
PriceStarts at $30/month.
Free TrialAvailable for first three clients.
Coach Accountable
CoachAccountableIf you’re a coach who is not yet at full capacity and you want to find time to expand your coaching practice, saving time on your administrative tasks should be your first step. Coach Accountable can help you build your practice by taking on many repetitive tasks.
Main featuresPayment processing
Coaching plans
Progress Tracker
DrawbacksMostly for admin purposes.
PriceStarts at $20/month
Free Trial30-day free trial

How To Use Quenza For Online Coaching

Client reminders and engagement through activities

Activities are tasks and reflections that can be sent to clients in between sessions. These can be homework prompts or just a nudge to get the client thinking about goals and commitments.

The most important part of coaching happens outside of the coaching session when the client interacts with the real world and tries out learnings from coaching. Therefore, reminders and exercises can keep clients engaged and accountable.

Reusing expansions for more efficiency

Expansions are a bank of activities created by expert coaches. You can reuse these expansions as you think fit. This saves time as you don’t have to reinvent the wheel and come up with activities for your practice.

These expansions may also spark new ideas for your own activities that you can share with the Quenza coaching community.

Quenza expansions
You can reuse activities from our experts and save so much time

Pathways to automate client interactions

A collection of activities scheduled to be sent to the client at pre-determined intervals is called a pathway in the Quenza platform. This is a great option for automating repetitive tasks that apply to all clients.

Coaching agreements, intake questionnaires, and discovery exercises are generally common to all clients. You can create a pathway, set it up for clients, and forget about sending emails and follow-ups.

Tracking the progress of client goals

Most clients respond well to tracking their habits and goals as a means of motivation and accountability. The Quenza tracking feature that will be introduced in Q3 of 2021 uses a visual graph to demonstrate client progress.

An expert community for best practices

The coaching world is changing continuously, and it takes effort to keep abreast of all the latest findings on human psychology.

But what if your coaching platform has a community of practitioners who regularly share their best practices and learnings?

Quenza community
The Quenza community can help you keep up with the latest developments in coaching

4 Simple & Effective Features in Quenza

Client Chat

Although we’re generally not prone to emergencies, there are times when some clients want to chat with us urgently if they need immediate emotional support.

In times like this, the chat feature can be invaluable. The Quenza chat interface is fully encrypted, and you won’t risk any sensitive data. The feature can also be disabled for each client if required.

Client Chat
The Quenza chat feature lets you communicate with clients securely and conveniently

Wheel of Life

The wheel of life is a widely used tool that helps the coach to get a pulse of different areas of a client’s life. This can help them collaboratively decide on what’s most important to work on.

You can use domains like partner, learning, money, recreation, career, health, environment, community, friend, and family to create your client’s wheel of life.

The Wheel of Life is one of the most popular coaching tools out there. This article explains how to use it effectively:

[New Feature] Make Your Own Wheel of Life Using Quenza


Dashboard of all clients

You can use the Quenza dashboard to get a snapshot of the latest developments in your coaching practice.

The dashboard contains a summary of the latest notifications, active clients, activities in progress, and active pathways.

The Quenza dashboard gives you a snapshot of your practice at any given moment

Client Notes

As you work with clients, you take notes on client progress and reflections on your coaching. The client notes feature on Quenza allows you to store all these notes in the client profile.

Session notes
The Quenza client notes functionality allows you to store all your notes in one place

Final Thoughts

Regardless of where you are in your coaching journey, investing in online care will help both the client and you.

You can concentrate on value-added tasks like coaching clients, networking, and content creation instead of emailing clients and following up on progress.

The quickest way to find out is to sign up for the $1 trial for 30-days, and experience the best app for coaching online yourself.

About the author

Sabrina is a life and career coach, currently working on her ICF accreditation. She is also an experienced freelance writer focusing on mental health and technology. In her past corporate life, she was an automation manager at a bank in Toronto, Canada.

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