4 Best Life Coaching Apps, Tools, and Software for Coaches

life coaching apps software

Are you ready to scale your life coaching organization? Professional, successful life coaching businesses require both a framework for serving clients and a system for streamlining processes. While many are worried about the threat of automation when it comes to job security, software systems can make life easier for those in the “helping” professions. Arguably, life coaching software is one of the life coach’s most valuable assets in the blended care arsenal. But why?

The most sought-after life coaches ask their clients questions that enable them to overcome hurdles and setbacks and unlock a more positive and fulfilling way to live. A life coaching app can enhance any coaching style, and help life coaches easily stay in touch with their clients outside of formal sessions.

For many clients, being accountable and having the ability to touch base with their life coach can help them develop and persevere with positive routines and habits. No action means no results. The best life coaching tools, software, and apps help both life coaches and their clients succeed.

Before you read on, why not trial Quenza for $1 a month? Design and share your custom coaching activities, assessments, and sequences to take your coaching business online today.

What to Look For: Best Life Coaching Apps

For life coaches, they’ll want to search for a system that includes a combination of the following capabilities and elements, depending on the needs of their business. It is possible to find standalone apps that only handle one specific task. For larger life coaching organizations, more robust, fully integrated systems may be appropriate.

A life coaching tool that gives clients and coaches the ability to communicate remotely can protect everyone’s efforts and progress.

Of course, life coaches will have to take the needs and desires of their clients into consideration, too, when it comes to choosing the right life coaching app.

  • Administrative Capabilities

Administrative tasks are often tedious, and it’s easy for busy life coaches to get bogged down in the minutiae.

However, these administrative tasks are critical to running a successful life coaching business. Life coaching apps and software that include organizational capabilities, such as scheduling workflows, invoicing software, and contract templates, can save time. With these life coaching software systems, coaches can spend more time in client-facing positions.

Automations designed for administrative tasks also reduce scheduling mishaps and other mistakes that can occur when a human being is in charge. For smaller life coaching businesses, deploying organizational life coaching apps also prevents them from having to pay a staff member to complete these tasks for them, saving life coaches not just time, but money too.

  • Remote Communication Capabilities

Clients will spend up to 98% of their time away from their life coach. But setbacks can occur, and without an easy way to touch-base, clients can easily return to bad habits or engage in negative thinking patterns, which can quickly undo all their hard work.

A life coaching tool that gives clients and coaches the ability to communicate remotely can protect everyone’s efforts and progress. For life coaches, they’ll want to look for a system that offers affordable, user-friendly, and engaging systems for texting and video therapy.

  • Data Collection

Why are data collection capabilities necessary? The best life coaching software systems enable coaches to collect and analyze crucial data and information to help them grow their businesses and better serve their clientele.

A powerful part of any virtual therapy toolkit, life coaching software gives coaches access to iOS and mobile health devices.

  • Data Analysis and Monitoring Functions

For larger life coaching businesses that have been practicing for years, data monitoring capabilities within a life coaching software system can help them find new markets. These functions let life coaches see what demographics need their services the most.

Data collection, in itself, is one of the key benefits of mobile therapy as an approach, and one that can provide greater insight into client behaviors to allow evaluation of progress and therapeutic benefits.[1][2]

  • Content Delivery Systems

Life coaching software should allow for secure and user-friendly content delivery systems. Life coaching clients benefit significantly from worksheets and exercises.

With these capabilities, life coaches can send their clients new material from a secure application – often, these are HIPAA-compliant – helping them stay on track to reach their goals in between sessions.[3][4]

Benefits of Life Coaching Software

Many of the benefits of using life coaching apps and software systems have been made apparent throughout the article so far. But some of the most significant aspects of life coaching, and what makes it so successful for clients, are the concepts of accountability, patient health engagement and commitment to the program.[5] How can life coaching software help coaches and their clients achieve greater success?

In a regular life coaching session, the life coach and their client will go over the client’s current obstacles and setbacks. They’ll explore solutions for how to overcome these hurdles, and make and implement plans to help the client reach their goals. Life coaches do an excellent job of motivating their clients with positive thinking and powerful questions to uncover the best way forward for their clients. But sometimes, life can distract even the most motivated people.

However, keeping clients accountable to their goals and commitments is critical to helping them succeed. Software programs make accountability and commitment much easier to maintain.

Life Coaching Apps: Accountability and Commitment

Clients must have access to worksheets and exercises outside of sessions, but taking action is what will ultimately guarantee their success. Outside of a coaching session, it can be challenging to hold clients accountable and track their commitment without the help of a life coaching app or other software systems. Indeed, many apps integrate user feedback into their design to improve commitment.[6]

It’s human nature to procrastinate, and many clients will only complete their assignments the day before or the day of the next coaching session. But this doesn’t help them take advantage of how much the tasks can help their mindset and abilities during the time between sessions as inevitable setbacks occur.

This is one of the reasons why life coaching software is so beneficial for clients specifically.

Life coaching management systems also help coaches obtain sustainable results for their clients. Automatic reminders, life coaching tools, and content delivery systems for worksheets and assignments, can all help clients put their motivations and intentions into practice and gain actionable results.

Many life coaching apps include shared to-do lists and the ability to touch-base between sessions. All of these capabilities enable clients to stay accountable and committed to their progress and make it easier for life coaches to help them succeed.

Using Apps to Prepare Sessions

At the start of each new coaching session, clients communicate to their life coach about what they’ve experienced since the last meeting, and what kind of progress they’ve made and concerns they may have. While this part of the session is critical, it takes time. Plus, clients and coaches may feel rushed, and essential details and other information can be lost during the short recap.

Software which includes session preparation features can enhance the user experience in several ways:

  • Clients can document their experiences and progress regularly and send their notes to their life coach via a secure web portal.
  • Sessions become more streamlined, as coaches have a chance to absorb what their clients are going through.
  • Session preparation also gives coaches valuable time to formulate responses and next-steps with accurate, detailed, current information from their clients.

In a nutshell, entire sessions can be made smoother and more efficient, which can occasionally reduce prep time to as little as five minutes.

Using CRMs for Life Coaches

CRMs, or customer relationship management software, track and store communications between life coaches and clients. Life coaches can refer back to their previous conversations with clients through CRM. These professional life coaching tools keep important documents all in one place, making it easy for coaches to prepare sessions and help their clients.

Examples include:

  • Conversation notes.
  • Documents, images, and audio
  • Patient health profiles, insurance information, and payment details.
  • Worksheets, exercises, and more.

These tools also make it easy for coaches to look back through their client’s files to see how they’ve progressed and where they can further improve plans and goal-setting. Many of these systems allow life coaches to send their clients these records as PDF files or activity streams. Clients can then read through their progress after coaching is completed.

4 Best Life Coaching Apps and Platforms

Technology has completely changed the way people socialize, work, and reach their goals.

For life coaches, taking advantage of apps, tools, and software can help their clients and their business reach their full potential. But finding the right software for your life coaching business may seem overwhelming at first with the array of options there are on the market.

Here, we’ve reviewed some of the most beneficial and affordable life coaching tools available, including some favorite teletherapy apps of blended care practitioners.



Satori Life Coaching AppThe Satori Life Coaching App is one of the most robust options on our list, and the software was designed specifically for life coaches looking to grow and streamline their business. The Satori App is a fully integrated, full-service system that offers life coaches the following tools and capabilities:

  • Sign on new clients
  • Book and schedule individual sessions
  • Offer payment plans
  • Automated billing
  • Schedule recurring sessions

Another significant benefit of the Satori system is that the app is a CRM. Coaches can design and deploy their entire onboarding process through the app. Coaches can share session prompts and questionnaires with clients through Satori, as well. For life coaches who want a complete CRM system with scheduling and financial capabilities too, this might be the ideal life coaching app for your business.

Price$33+ monthly
Good ForBusiness Growth, Practice Management, Business Coaching



Quenza Life Coaching AppsWith an intuitive, powerful Activity builder for life coaches and other professionals, Quenza makes it quick and painless to create entire coaching sequences online for sharing with clients. HIPAA-compliant, private, and secure, the platform offers drag-and-drop custom form tools for designing assessments, between-session homework, and more. Coaches with bespoke programs to deliver can use Quenza to compile quizzes and learning material from scratch, then organize them into Pathways that can be scheduled in advance.

Coaching clients can receive multimedia like video coaching material and audio lectures, meditations, scripts, and more in their own private portal, then complete them on the go through Android or Apple smartphone apps. Through on-the-go learning and convenient online activities, life coaches can engage clients and motivate their progress between coaching calls or in-person sessions.

Quenza also offers detailed progress measurement, with assessment results, reports, and notifications, and is great for collecting experience sampling data. Brandable and starting at $1 a month, the platform even includes science-based scales to integrate into your life coaching courses.

Price$1+ monthly
Good ForLife Coaching Apps, Coaching Management, Online Coaching, Mental Health Coaching, Client Engagement



CouchAccountable Life Coaching AppHolding clients accountable, and utilizing systems that make preparation easier can help life coaches both expand their business and make a greater difference in their clients’ lives. With CoachAccountable life coaching software, coaches can take advantage of the following features and capabilities:

  • Data tracking and metrics
  • Create and share worksheets and questionnaires
  • Setup automated workflows
  • Manage files and other media
  • Schedule clients
  • Manage payments and subscriptions
  • Send automatic appointment reminders

CouchAccountable is designed for both solo practices and coaching groups. With the system, coaches can embed widgets from the software directly to their website. Similar to Satori, the program is mobile-friendly, and subscriptions for CouchAccountable start at just 20 USD per month.

Price$20+ USD monthly
Good ForPractice Management, Business Coaching Software




Ascend Life CoachingAscend is a life coaching software that is a complement to the Lose It app, which is designed for nutritionists. The Ascend App is a program that’s focused on keeping clients on track with their goals and worksheets. Coaches can view their client’s progress through the platform and also communicate with their clients on Ascend.

Ascend is not a full-service system like Satori and CouchAccountable. Instead, Ascend is mainly geared toward accountability and communication between clients and coaches.

Good ForHealth Coaching

Final Thoughts

Ongoing contact between life coaches and clients further enhances accountability and action – the foundations of a successful life coaching program. Using disparate systems, or old-school paper filing systems makes it much harder for clients and coaches to succeed. Furthermore, paper files, written notes, or storing documents on a regular laptop can increase the chances of security issues occurring. With apps and software tools for life coaches, they not only streamline processes for both clients and coaches, but they also help keep sensitive information and data secure.

Life coaches are responsible for protecting their client’s data and confidential information. So, life coaches must keep their files and documents safe from unauthorized access when creating, storing, reviewing, or transmitting client data. Even email isn’t secure enough for these processes. While life coaching software can improve the client’s progress and make running a business easier for providers, it also has very practical benefits, too, mainly in the realm of security and data protection.

Storing client files, worksheets, and other important information into one secure database also saves coaches valuable time on administrative tasks. Instead of hunting for paper records, coaches can quickly retrieve the correct documents through a secure life coaching software system. While larger, more established life coaching groups can use fully-integrated systems, solo life coaches can benefit from simple, standalone apps, and tools. As their businesses grow and they take on more clients, many vendors make it easy to add features onto systems that are currently in place.

Have you started using apps and software for your life coaching business? What tools have you found the most helpful for your organization and your clients?

Please let us know in the comments section.


  1. ^ Morris, M. E., Kathawala, Q., Leen, T. K., Gorenstein, E. E., Guilak, F., DeLeeuw, W., & Labhard, M. (2010). Mobile therapy: case study evaluations of a cell phone application for emotional self-awareness. Journal of Medical Internet Research, 12(2), e10.
  2. ^ Fletcher, R. R., Tam, S., Omojola, O., Redemske, R., & Kwan, J. (2011). Wearable sensor platform and mobile application for use in cognitive behavioral therapy for drug addiction and PTSD. In IEEE, 2011 Annual International Conference of the IEEE Engineering in Medicine and Biology Society (pp. 1802-1805). IEEE.
  3. ^ Dial, H. R., Hinshelwood, H. A., Grasso, S. M., Hubbard, H. I., Gorno-Tempini, M. L., & Henry, M. L. (2019). Investigating the utility of teletherapy in individuals with primary progressive aphasia. Clinical interventions in Aging, 14, 453.
  4. ^ Watzlaf, V. J., Zhou, L., DeAlmeida, D. R., & Hartman, L. M. (2017). A systematic review of research studies examining telehealth privacy and security practices used by healthcare providers. International Journal of Telerehabilitation, 9(2), 39.
  5. ^ Bakker, D., & Rickard, N. (2018). Engagement in mobile phone app for self-monitoring of emotional wellbeing predicts changes in mental health: MoodPrism. Journal of Affective Disorders, 227, 432.
  6. ^ van der Vaart, R., Witting, M., Riper, H., Kooistra, L., Bohlmeijer, E. T., & van Gemert-Pijnen, L. J. (2014). Blending online therapy into regular face-to-face therapy for depression: content, ratio and preconditions according to patients and therapists using a Delphi study. BMC Psychiatry, 14(1), 355.

About the author

Catherine specializes in Organizational and Positive Psychology, helping entrepreneurs, clinical psychologists and OD specialists grow their businesses by simplifying their digital journeys.

Leave a reply

Your email address will not be published.