Your Ultimate Virtual Coaching Guide: Tips, App & More

Coaching ICF Certification

Virtual life coaching gives you a way to help others from anywhere in the world, and grow your own professional skillset in the process. If you’re new to the game, though, you may still have a few questions.

If you’re curious about how to run a great coaching program, or how you can build client engagement remotely, this guide contains some of the best tips and practices from professional e-coaches. Read on for Quenza’s top virtual coaching tips and tricks, so that you can enhance your e-coaching impact.

Before you start, why not try out Quenza’s uniquely flexible online coaching toolkit for $1?

Quenza’s virtual life coaching app will help you connect with, engage, and empower your clients seamlessly online for better outcomes, and will give you everything you need to run your practice from any connected device.

What is Virtual Life Coaching?

Virtual life coaching is the online version of the conventional development solutions that help clients achieve fulfillment, growth, and their personal goals.

Just like in-person coaching, it involves professional collaborative partnerships between a coach and a client, and it refers to the learning and development processes that lead coachees toward their ambitions.

Because it takes place remotely, or through a combination of digital and face-to-face interactions, virtual life coaching has a few unique advantages.

Because it takes place remotely, or through a combination of digital and face-to-face interactions, virtual life coaching has a few unique advantages.

Compared to traditional coaching, it can be:

  • More cost-effective, requiring few overheads for practitioners and many free coaching apps for clients
  • More engaging, with interactive coaching solutions such as gamification, e-learning, and video coaching becoming vastly popular with younger demographics
  • More convenient, as it enables clients to learn and engage through TVs, smartphones, tablets, and other connected devices, and
  • More globally accessible, allowing coachees to connect with professionals across time zones and geographic regions.

For all these reasons and more, virtual coaching has grown by as much as 57% in popularity over the last year, making it a dynamic industry to be in.[1]

It means that a competitive edge is essential if you’re keen to stand out in your field as a practitioner, so these virtual coaching best practices may come in handy.

How To Do Virtual Coaching: Best Practices

According to executive coach Ed Batista at the Stanford Graduate School of Business, there are at least 5 ways to incorporate best practice into your coaching models:[2]

  1. Choose proper equipment. A reliable, flexible, and powerful coaching app will be the most critical tool in your professional arsenal, by far. The right virtual life coaching app or platform for your business should essentially act as a toolkit for everything you do, from the way you design your coaching programs to how you support clients between appointments.
  2. Don’t dictate the channels. The range of media you can use to develop clients is wide, including everything from instant chat, to email, videoconferencing, and mobile coaching apps. While one channel might work for you, each coaching relationship is unique, so explore the different benefits of various media to find what works for optimal rapport and engagement with each coachee.
  3. Location matters. While a virtual life coaching platform removes the need for physical proximity with your coachee, you’ll still require a private, quiet setting for your e-coaching sessions. Find a setting that’s free from distractions, so that you and your client can both…
  4. …Focus. To ensure minimal interruptions that can disrupt your progress, close your other programs and find a space where you’re less likely to suffer from poor internet connectivity. Giving your undivided attention to coachees is vastly important to developing a productive, collaborative, and trusting rapport.
  5. Manage your time. To make the most of a coaching session, both you and your client need time to reflect. Keep track of your conversations and give yourselves both some time to process by setting a clear appointment start and end time.
Quenza Virtual Life Coaching App
The right virtual coaching app should act as your professional toolkit, increasing the impact of your specialized skills to enhance your client’s outcomes (Pictured: Quenza)

3 Tips and Tricks For Your Coaching Sessions

These further tips and tricks from Quenza’s own professional e-coaches include a few great ways to maximize your impact while expanding your set of specialized skills.

1. Maximize between-session learning

While your sessions together create structure and offer direction, the vast bulk of developmental processes (e.g. experimentation or reflection) occur in a client’s day-to-day life.

You can support this as a coach and encourage even better progress by creating and sharing homework with your coachees such as:

  • Worksheets, exercises, and therapy games
  • Quizzes, surveys, or assessments
  • Learning logs, behavior diaries, self-reflection prompts, or mood trackers
  • Informational resources, e-lessons, or online learning modules
  • Audio or visual meditations, and more.

Browse Quenza’s in-app Expansion Library for a huge array of examples, or design your own like the Wheel of Life below with some inspiration from our guide: Ultimate Tools For Life Coaches To Make An Impact.

Quenza Wheel of Life Virtual Life Coaching App
Design your own Wheel of Life with unique domains from your Activity Builder.

You can even use Quenza’s unique Wheel of Life feature for a head start!

2. Create unique Pathways to save time

Quenza’s Pathways tool is purpose built to simplify the way you design and deliver coaching programs so that you can focus more on differentiating your offer or personalizing your programs.

By sequencing your various Activities or Expansions as steps, like below, you can avoid manually curating all your original Activities and coaching tools each time you design a curriculum or solution.

Quenza Pathways Virtual Life Coaching
Curate your content and deliver it to clients automatically on a schedule with Quenza’s Pathway Tools.

Because Quenza’s Pathways Tool allows you to automate your clients’ learning with custom intervals between steps, it’s ideal for group and personal programs where you’ve got everything planned in advance.

You can use it to edit different Activities throughout a course, or program, thus improving your program as you go based on client feedback that you collect.

3. Build, Measure, Learn

With continuous improvement in mind, gathering client opinions and feedback at regular intervals can be a truly valuable way to enhance both your life coaching offer and your professional services.

Try collecting your coachees’ own tips and suggestions after key sessions, or schedule coaching templates as steps at the start or end of a program for broader insights into your performance.

For some useful surveys and quizzes, check out our Coaching Forms Toolbox: 17 Templates For All Your Sessions.

What is the Best Coaching App & Platform?

As we mentioned, choosing a virtual coaching app that suits your business is the most critical key to best practice.

While your specialty, client base, and workflow will always dictate your needs, a few things are always essential:

  • Virtual coaching apps should enhance your professional skills, not substitute for them. To deliver your unique solutions, your way, choose a customizable virtual coaching platform.
  • Client engagement matters. There are many brilliant coaching management solutions in today’s marketplace, but most are limited in terms of what they can do to help you build motivation and engagement. Don’t settle for a virtual coaching app without solid client engagement tools.
  • Virtual coaching platforms should help you grow, too. With all the effort and thought you invest in program design, content creation, and ongoing support, your solutions should reflect your brand. With white label coaching software such as Quenza, you can brand all your solutions with custom logos to grow your presence.

A Look At Quenza’s Tools and Features

Quenza’s core set of tools and features include:

  1. A drag-and-drop Activity Builder: For crafting or modifying Activities such as forms, exercises, assessments, lessons, and more
  2. Custom Pathway Tools: That assemble, sequence, and schedule your Activities into programs and Pathways
  3. A huge, free Expansion Library: Where you can browse, modify, and send ready-made Activities to your life coaching clients
  4. Quenza Chat: For real-time, HIPAA-compliant instant messaging with your coachees, and
  5. Live Results Tracking: Your centralized hub of automatically collected client results, Activity responses, and progress tracking updates from all your solutions.

Quenza’s platform is always being improved with new tools, features, and capabilities for virtual life coaching, so check back regularly for the latest tips and tricks!

Become A Virtual Coach: 3 Training Courses

Ready and willing to up your coaching game with professional training – or wondering how to become a virtual coach?

Check out these 3 virtual coaching courses for a mix of short and longer programs.



Udemy Virtual Coaching CourseWith Udemy’s online course, aspiring and professional coaches can learn how to:

  • Help others set motivational development goals
  • Create practical action plans for clients
  • Use questioning techniques to build self-awareness in others
  • Communicate with clients for trust, engagement, and rapport
  • Apply effective coaching frameworks and models, and more.
NameUdemy Life Coaching Certification Course
Good ForBeginners to Advanced



Animas Virtual Coaching CourseThis ICF accredited virtual coaching course from Animas teaches novices how to:

  • Establish collaborative client relationships, use questioning techniques, and other foundational skills
  • Help clients help understand and change thought processes driving their behavior and results
  • Use person-centered theory to work fully in coaching sessions
  • Apply Transactional Analysis theory and models in coaching
  • Explore clients’ personal paradigms through their stories, metaphors, and language, and more.
NameAnimas Accredited Diploma In Transformational Coaching
Good ForBeginners



IPEC Virtual Coaching CourseThis Institute for Professional Excellence in Coaching (iPEC) course will teach you how to:

  • Uncover inner blind spots in your clients and cultivate new, adaptive perspectives
  • Break through clients’ limiting thoughts and emotional responses by starting from the ‘inside’
  • Motivate others by putting them in the lead
  • Help reduce stress by changing their reactions to circumstances
  • Promote better self-awareness in your clients, and more.
NameiPEC Certified Professional Coach (CPC)
Good ForBeginners to Advanced

Final Thoughts

For any budding or seasoned professional, branching out into virtual coaching can open up endless opportunities. Whether you’re hoping to grow globally or try out new coaching techniques, Quenza’s tools can help you do so flexibly, in the style that suits you best.

Check out our Quenza Roadmap for a sneak preview of what’s around the corner features-wise, and we look forward to hearing how you apply these best practices to improve your solutions.

We hope you found some useful tips in this article. To upgrade your digital practice, don’t forget to try Quenza’s virtual life coaching tools for yourself for $1.

Quenza’s e-coaching toolkit will help you train, develop, and empower others more effectively, and equip you with everything you need to amplify your impact for enhanced client outcomes.


  1. ^ 2020 ICF Global Coaching Study. COVID-19 and the Coaching Industry. Retrieved from
  2. ^ Batista, E. (2015). Tips For Coaching Someone Remotely. Retrieved from

About the author

Catherine specializes in Organizational and Positive Psychology, helping entrepreneurs, clinical psychologists and OD specialists grow their businesses by simplifying their digital journeys.

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